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To boost its operational efficiency and free-up document storage space, Cornwall College is using a document management and imaging software from Version One.
By tightly integrating the software with the colleges Distinction QL accounting system, Cornwall will be able to store about 200,000 documents each year including invoices, statements, academic certificates and personnel records. The college is reportedly implementing the document management solutions in ten sites.
The amount of time savings with the new system can be enormous as currently the college does about 60000 purchase invoices each year that now dont require to go through the paper-based approvals. Moreover, the software will also reduce data entry needs and thus contribute significantly to eliminate data entry errors.
By tightly integrating the software with the colleges Distinction QL accounting system, Cornwall will be able to store about 200,000 documents each year including invoices, statements, academic certificates and personnel records. The college is reportedly implementing the document management solutions in ten sites.
The amount of time savings with the new system can be enormous as currently the college does about 60000 purchase invoices each year that now dont require to go through the paper-based approvals. Moreover, the software will also reduce data entry needs and thus contribute significantly to eliminate data entry errors.
According to an independent report titled Document Mayhem in the Netherlands and the Nordics commissioned by enterprise content management company, TOWER Software, "the habits of employees in the Netherlands and the Nordics are worse than their peers in the UK and Republic of Ireland (ROI) in terms of computer file management." The report points out that more employees from those countries save computer files with their own personalised names or suffixes, and routinely working on the wrong or out-of-date files. As a result, these employees are also almost twice as likely to call, or be called by a colleague whilst off sick or on holiday to track down computer file information.
Consider these staggering figures from the press release: Almost half (46%) of the Dutch and Nordic employees, compared to around one third (34%) of those in the UK and ROI have spent time working on the wrong or out-of-date version of a computer file because colleagues have not saved it correctly. A quarter (26%) think this has resulted in people in their organisation unknowingly presenting the wrong version of information to colleagues, management, suppliers and/or customers at least very six months, or more frequently. This compares to just 10% in the UK.
Obviously, such instances are bound to cause disruptions in the office environment and have a significant impact on an organizations efficiency. In fact the report says that it also affects office harmony and people relations. Emphasizing the importance of document management/ information management in todays organizations, David Oates, Vice President for TOWER Software across EMEA says, Information management should be a corporate competency; from paper files, to email and computer-based documents. While not all employees feel the daily pressure of issues such as risk mitigation, compliance and regulation, the efficiency and cost-saving benefits of effective knowledge sharing is well documented.
Consider these staggering figures from the press release: Almost half (46%) of the Dutch and Nordic employees, compared to around one third (34%) of those in the UK and ROI have spent time working on the wrong or out-of-date version of a computer file because colleagues have not saved it correctly. A quarter (26%) think this has resulted in people in their organisation unknowingly presenting the wrong version of information to colleagues, management, suppliers and/or customers at least very six months, or more frequently. This compares to just 10% in the UK.
Obviously, such instances are bound to cause disruptions in the office environment and have a significant impact on an organizations efficiency. In fact the report says that it also affects office harmony and people relations. Emphasizing the importance of document management/ information management in todays organizations, David Oates, Vice President for TOWER Software across EMEA says, Information management should be a corporate competency; from paper files, to email and computer-based documents. While not all employees feel the daily pressure of issues such as risk mitigation, compliance and regulation, the efficiency and cost-saving benefits of effective knowledge sharing is well documented.
Ricoh has introduced the latest version of GlobalScan 3.0, which is its document capture and routing system. Being compatible with several Ricoh MFPs, GlobalScan 3.0 allows organizations to manage high-volume document distribution more effectively and securely.
Local MFPs can be made into a key component of document workflow with GlobalScan 3.0 as users can easily navigate document capture, management, storage, and global distribution. Moreover, there is no need for desktop scanners since it can connect up to 250 MFPs through one server. Historically paper-based documents can now easily be tracked and integrated into digital files, with all the functions of the document capture system easily accessible from the control panel o the MFP.
GlobalScan 3.0 comes with optical character recognition (OCR) capabilities; compression of large documents by up to 100 times is another very attractive feature. Likewise colour scanned documents can be compressed upto 100 times without loss of image quality. These features contribute to heavy cost savings for organizations.
GlobalScan 3.0 is built on the .NET platform for improved reliability and security.
Local MFPs can be made into a key component of document workflow with GlobalScan 3.0 as users can easily navigate document capture, management, storage, and global distribution. Moreover, there is no need for desktop scanners since it can connect up to 250 MFPs through one server. Historically paper-based documents can now easily be tracked and integrated into digital files, with all the functions of the document capture system easily accessible from the control panel o the MFP.
GlobalScan 3.0 comes with optical character recognition (OCR) capabilities; compression of large documents by up to 100 times is another very attractive feature. Likewise colour scanned documents can be compressed upto 100 times without loss of image quality. These features contribute to heavy cost savings for organizations.
GlobalScan 3.0 is built on the .NET platform for improved reliability and security.
Sharp Imaging has validated the seamless integration of DocuLex Archive Studio 4 with the Sharp MFPs (multi-function products) via Sharp OSA technology.
Users will now be able to conveniently capture and index documents conveniently, by allowing them to interact with Archive Studio directly from the front panel of the MFP. Since users can now start and finish document scanning without using a PC, document capture workflow steps are reduced and efficiency is increased.
The DocuLex Archive Studio document management software comprises of Goby Capture, easy-to-use program providing simplified paper document conversion and electronic capture of all electronic files such as Microsoft Office (Word and Excel) and email, and WebSearch, which provides electronic document access throughout a business's local and field operations, with the ease of use of a browser application, thus providing 'Instant Document Access' from any location.
The Sharp OSA development platform converts MFPs into gateways for document-based business communications. Businesses can connect their MFPs with diverse applications such as document management, reporting and programs developed internally.
Users will now be able to conveniently capture and index documents conveniently, by allowing them to interact with Archive Studio directly from the front panel of the MFP. Since users can now start and finish document scanning without using a PC, document capture workflow steps are reduced and efficiency is increased.
The DocuLex Archive Studio document management software comprises of Goby Capture, easy-to-use program providing simplified paper document conversion and electronic capture of all electronic files such as Microsoft Office (Word and Excel) and email, and WebSearch, which provides electronic document access throughout a business's local and field operations, with the ease of use of a browser application, thus providing 'Instant Document Access' from any location.
The Sharp OSA development platform converts MFPs into gateways for document-based business communications. Businesses can connect their MFPs with diverse applications such as document management, reporting and programs developed internally.
The Visual Staff Scheduler Pro 10 fro Atlas Business Solutions is a low-cost, easy-to-use staff scheduling software which helps ease the task of creating and managing employee work schedules.
This is made possible by functionality for rotating schedules and applying scheduling templates, giving users the ability to track more shifts on-screen and better printing and publishing.
The VSS Pro software is used by over 70,000 department managers, supervisors and business owners for employee scheduling purposes.
Among others, the key features of VSS Pro lets
⢠Create work schedules in minutes
⢠Pre-schedule shifts and time-off
⢠Ensure proper shift coverage
⢠Eliminate scheduling
⢠Reduce overtime
The VSS Pro 10 version allows users to track more shifts, locations or positions on-screen, helping deployment of the right amount of resources and reducing costs. A powerful âCopy Row featureâ will let users copy schedule information from one employee to another, or even to a group of employees in a single step. Moreover, the latest version provides the ability to add MS Word documents to any work schedule.
Single user license for VSS Pro is about $495/-.
This is made possible by functionality for rotating schedules and applying scheduling templates, giving users the ability to track more shifts on-screen and better printing and publishing.
The VSS Pro software is used by over 70,000 department managers, supervisors and business owners for employee scheduling purposes.
Among others, the key features of VSS Pro lets
⢠Create work schedules in minutes
⢠Pre-schedule shifts and time-off
⢠Ensure proper shift coverage
⢠Eliminate scheduling
⢠Reduce overtime
The VSS Pro 10 version allows users to track more shifts, locations or positions on-screen, helping deployment of the right amount of resources and reducing costs. A powerful âCopy Row featureâ will let users copy schedule information from one employee to another, or even to a group of employees in a single step. Moreover, the latest version provides the ability to add MS Word documents to any work schedule.
Single user license for VSS Pro is about $495/-.